Oracle Fusion Procurement Experience Portal
1
Create Requisition
2
Approve Requisition
3
Create PO
4
Send to Supplier
5
Supplier Confirm
6
Receive Goods
7
Match Invoice
8
Pay Invoice
📚 Procurement Glossary
Requisition
An internal request to purchase goods or services
PO (Purchase Order)
A legal document sent to suppliers to order products
3-Way Match
Verification that PO, receipt, and invoice all match
BPM
Business Process Management for automated workflows
EFT
Electronic Funds Transfer for digital payments
Self-Service Procurement
Portal for employees to make purchase requests
Supplier Portal
Online platform for suppliers to manage orders and communications
Invoice Matching
Process of verifying invoice details against PO and receipts
Approval Workflow
Automated routing of documents for authorization
Welcome to Oracle Fusion Procurement Experience
Discover the complete end-to-end procurement process in Oracle Fusion through interactive simulations.
This experience will guide you through 8 key steps, comparing your current legacy system with Oracle Fusion's modern capabilities.
Step 1: Create Purchase Requisition
Legacy System Process
▶- Email or Excel-based request forms
- Manual approval routing
- No centralized catalog
- Frequent data entry errors
- No visibility into request status
Pain Point
Average requisition processing time: 3-5 days
Oracle Fusion Process
▶- Self-Service Procurement with guided buying
- Integrated catalog with pre-negotiated prices
- Auto-filled fields based on user profile
- Real-time budget validation
- Mobile-enabled requisitioning
| Aspect | Legacy System | Oracle Fusion |
|---|---|---|
| Request Method | Email/Excel | Online Portal |
| Processing Time | 3-5 days | Same day |
| Error Rate | 15-20% | <2% |
Simulated Oracle UI Navigation
▶Oracle Fusion > Procurement > Self-Service Procurement
1. Search for Items
2. Add to Cart
Dell Latitude 5520
Price: $1,299.00
Price: $1,299.00
3. Enter Details
Step 2: Approve Requisition
Legacy System Process
▶- Email-based approval chains
- No clear approval hierarchy
- Manual follow-ups required
- Approvals often lost in inbox
- No delegation during absence
Pain Point
30% of requisitions require manual intervention due to approval delays
Oracle Fusion Process
▶- Automated routing via Business Process Management (BPM)
- Role-based approval hierarchies
- Mobile push notifications
- Automatic delegation rules
- Approval history and audit trail
| Feature | Legacy | Oracle Fusion |
|---|---|---|
| Approval Time | 2-3 days | 2-4 hours |
| Visibility | None | Real-time status |
| Mobile Support | No | Yes |
Simulated Oracle UI Navigation
▶Oracle Fusion > Notifications > Pending Approvals
Approval Notification
🔔 Requisition Approval Required
REQ-2024-0892 | Amount: $2,598.00
Requestor: John Smith | Department: IT
REQ-2024-0892 | Amount: $2,598.00
Requestor: John Smith | Department: IT
Requisition Details
Items:
• Dell Latitude 5520 (Qty: 2) - $2,598.00
Business Justification:
New hire equipment for development team
Budget Status: ✓ Within Budget
• Dell Latitude 5520 (Qty: 2) - $2,598.00
Business Justification:
New hire equipment for development team
Budget Status: ✓ Within Budget
Approval Actions
Step 3: Create and Approve Purchase Order
Legacy System Process
▶- Manual PO creation in Excel
- Risk of duplicate orders
- No link to original requisition
- Manual supplier selection
- Terms and conditions often missed
Pain Point
25% error rate in PO creation leading to payment issues
Oracle Fusion Process
▶- Auto-generation from approved requisitions
- Preferred supplier auto-selection
- Contract terms auto-applied
- Duplicate order prevention
- Complete audit trail maintained
| Metric | Legacy | Oracle Fusion |
|---|---|---|
| PO Creation Time | 45 mins | 5 mins |
| Error Rate | 25% | <1% |
| Compliance | Manual Check | Automatic |
Simulated Oracle UI Navigation
▶Oracle Fusion > Purchasing > Manage Orders
Create Purchase Order
Requisition Selection
REQ-2024-0892 | Dell Latitude 5520 | $2,598.00
PO Details (Auto-filled)
Contract Applied: DELL-MASTER-2024
Discount: 15% | Free Shipping: Yes
Discount: 15% | Free Shipping: Yes
Step 4: Send PO to Supplier
Legacy System Process
▶- Manual email with PDF attachment
- Phone follow-ups required
- No confirmation tracking
- Lost emails common
- Version control issues
Pain Point
20% of POs require resending due to communication issues
Oracle Fusion Process
▶- Automatic transmission via Supplier Portal
- Email backup with tracking
- Real-time delivery confirmation
- Supplier portal access for queries
- Electronic acknowledgment required
| Feature | Legacy | Oracle Fusion |
|---|---|---|
| Transmission Method | Manual Email | Automated Portal |
| Confirmation Rate | 60% | 98% |
| Time to Confirm | 2-3 days | Same day |
Simulated Oracle UI Navigation
▶Oracle Fusion > Purchase Orders > PO-2024-1823
Purchase Order Status
Status: Approved
Ready for transmission to supplier
Ready for transmission to supplier
Communication Options
Message to Supplier
✓ Sent Successfully
Transmission ID: TRX-20240115-0923
Awaiting supplier acknowledgment...
Transmission ID: TRX-20240115-0923
Awaiting supplier acknowledgment...
Step 5: Supplier Confirmation
Legacy System Process
▶- No formal confirmation process
- Verbal confirmations common
- Delivery dates often unclear
- Changes not documented
- No visibility for requestors
Pain Point
40% of orders have delivery date discrepancies
Oracle Fusion Process
▶- Supplier portal for confirmations
- Electronic acknowledgments
- Proposed change management
- Automatic notifications to buyers
- Full visibility across organization
| Aspect | Legacy | Oracle Fusion |
|---|---|---|
| Confirmation Method | Phone/Email | Portal/System |
| Change Tracking | Manual | Automated |
| Visibility | Buyer Only | All Stakeholders |
Simulated Oracle UI Navigation
▶Supplier Portal > Purchase Orders > Pending Acknowledgment
Supplier View - Purchase Order
New PO Received
PO-2024-1823 | Customer: ABC Company
Amount: $2,598.00 | Items: 2
PO-2024-1823 | Customer: ABC Company
Amount: $2,598.00 | Items: 2
Order Details
| Item | Qty | Unit Price | Delivery Date |
|---|---|---|---|
| Dell Latitude 5520 | 2 | $1,299.00 |
Supplier Response
Step 6: Receive Goods/Services
Legacy System Process
▶- Paper-based receiving documents
- Manual entry into spreadsheets
- No real-time inventory updates
- Lost receiving documents
- Delayed invoice matching
Pain Point
30% of receipts have quantity/quality discrepancies not caught until invoicing
Oracle Fusion Process
▶- Mobile/desktop receiving
- Barcode scanning capability
- Real-time PO matching
- Automatic inventory updates
- Quality inspection workflows
| Feature | Legacy | Oracle Fusion |
|---|---|---|
| Receipt Entry | Manual/Paper | Digital/Mobile |
| Processing Time | 24-48 hours | Real-time |
| Accuracy | 70% | 99% |
Simulated Oracle UI Navigation
▶Oracle Fusion > Inventory > Receiving
Create Receipt
Expected Items
Dell Latitude 5520
Expected: 2 | Received:
Expected: 2 | Received:
Receipt Details
✓ Receipt Created Successfully
Receipt #: REC-2024-5678
Inventory updated automatically
Receipt #: REC-2024-5678
Inventory updated automatically
Step 7: Match Invoice
Legacy System Process
▶- Manual three-way matching
- Paper invoice handling
- Excel-based reconciliation
- Frequent matching errors
- Long resolution cycles
Pain Point
45% of invoices have matching exceptions requiring manual intervention
Oracle Fusion Process
▶- Automated 2/3-way matching
- Tolerance-based validation
- Exception management workflows
- OCR for paper invoices
- Real-time discrepancy alerts
| Metric | Legacy | Oracle Fusion |
|---|---|---|
| Auto-match Rate | 20% | 85% |
| Processing Time | 3-5 days | Same day |
| Error Rate | 15% | <2% |
Simulated Oracle UI Navigation
▶Oracle Fusion > Payables > Manage Invoices
Invoice Entry
Matching Results
✓ 3-Way Match Successful
PO: PO-2024-1823 ✓
Receipt: REC-2024-5678 ✓
Invoice: INV-DELL-98765 ✓
All quantities and amounts match within tolerance
PO: PO-2024-1823 ✓
Receipt: REC-2024-5678 ✓
Invoice: INV-DELL-98765 ✓
All quantities and amounts match within tolerance
Match Details
| Document | Quantity | Amount | Status |
|---|---|---|---|
| PO | 2 | $2,598.00 | ✓ |
| Receipt | 2 | - | ✓ |
| Invoice | 2 | $2,598.00 | ✓ |
Step 8: Approve and Pay Invoice
Legacy System Process
▶- Paper check processing
- Manual payment runs
- No payment visibility
- Delayed payment notifications
- Manual cash application
Pain Point
Average payment cycle: 45-60 days, leading to supplier relationship issues
Oracle Fusion Process
▶- Automated payment scheduling
- Electronic funds transfer (EFT)
- Payment status visibility
- Automatic remittance advice
- Cash discount optimization
| Feature | Legacy | Oracle Fusion |
|---|---|---|
| Payment Method | Check/Manual | EFT/Automated |
| Payment Cycle | 45-60 days | Per terms |
| Discount Capture | 10% | 95% |
Simulated Oracle UI Navigation
▶Oracle Fusion > Payments > Payment Manager
Invoice Approval Queue
Invoice Pending Approval
INV-DELL-98765 | $2,598.00
Supplier: Dell Technologies | Due: Feb 25, 2024
INV-DELL-98765 | $2,598.00
Supplier: Dell Technologies | Due: Feb 25, 2024
Approval Details
Budget Check: ✓ Passed
3-Way Match: ✓ Complete
Compliance: ✓ Verified
Payment Terms: Net 30 (Due: Feb 25, 2024)
3-Way Match: ✓ Complete
Compliance: ✓ Verified
Payment Terms: Net 30 (Due: Feb 25, 2024)
Payment Processing
Payment Scheduled
Payment ID: PAY-2024-7890
Amount: $2,598.00
Processing Date: Feb 23, 2024
Status: Ready for payment run
Payment ID: PAY-2024-7890
Amount: $2,598.00
Processing Date: Feb 23, 2024
Status: Ready for payment run
🎉
Congratulations!
You've completed the Oracle Fusion Procurement Experience
Key Takeaways:
- Reduced procurement cycle from 45 days to 7 days
- Automated approvals and matching
- Real-time visibility across all processes
- Mobile-enabled for anywhere access
- Complete audit trail and compliance